What is EDI 850?

EDI 850 is a standard format used in Electronic Data Interchange (EDI) for transmitting purchase orders. This document facilitates the exchange of purchase information between trading partners, ensuring that orders are placed accurately and efficiently.

Below, we will break down the structure of an EDI 850 transaction using an example.

Example of EDI 850:

ISA*00*          *00*          *ZZ*FRANPOS        *ZZ*1111           *240801*0620*U*00401*000000001*0*P*>~
GS*PO*FRANPOS*1111*240801*0620*000000001*X*004010~
ST*850*911322654~
BEG*SA*NE*10728*20240801~
CUR*BY*USD~
PER*CP*Serhii's  Serhii's *EM*sshykor@franpos.com*TE*~
TAX*~
N1*BY*Serhii's Company*ZZ*26014~
N2*~
N3*asa~
N4*asd*AZ*123213~
REF*123456~
PO1*29129*1.00*OZ*12.00*CP*SK*asdqwe123*UP*asd123~
PID*F****asd3~
PO1*29130*1.00*EA*1.00*CP*SK*226284236~
PID*F****pbm1~
PO1*29131*1.00*EA*99.75*CP*SK*496868836~
PID*F****paidByMembership~
PO1*29132*1.00*EA*150.00*CP*SK*00012355~
PID*F****New Product~
PO1*29133*1.00*EA*35.90*CP*SK*54643455~
PID*F****ShamPOO~
MEA*~
IT8*~
SCH*~
CTT*5~
AMT*TT*322.65~
SE*26*911322654~
GE*1*000000001~
IEA*1*000000001~

Breakdown of EDI 850 Segments:

ISA Segment (Interchange Control Header):
Purpose: This segment marks the start of the EDI interchange and contains control information.
Example: ISA*00* *00* *ZZ*FRANPOS *ZZ*1111 *240801*0620*U*00401*000000001*0*P*>~

• FRANPOS: Sender ID
• 1111: Receiver ID
• 240801: Date (August 1, 2024)
• 0620: Time (6:20 AM)

GS Segment (Functional Group Header):
Purpose: Defines the start of a group of related transaction sets.
Example: GS*PO*FRANPOS*1111*240801*0620*000000001*X*004010~

• PO: Indicates a purchase order
• 000000001: Group control number

ST Segment (Transaction Set Header):
Purpose: Identifies the start of the transaction set.
Example: ST*850*911322654~

• 850: Indicates a purchase order
• 911322654: Transaction set control number

BEG Segment (Beginning Segment for Purchase Order):
Purpose: Specifies the beginning of the purchase order.
Example: BEG*SA*NE*10728*20240801~

• SA: Purchase order type code
• 10728: Purchase order number
• 20240801: Date of the order (August 1, 2024)

CUR Segment (Currency Information):
Purpose: Indicates the currency of the transaction.
Example: CUR*BY*USD~

• USD: Currency code (U.S. Dollars)

PER Segment (Administrative Communications Contact):
Purpose: Provides contact information.
Example: PER*CP*Serhii's Serhii's *EM*sshykor@franpos.com*TE*~

• EM: Indicates an email contact

N1 Segment (Name):
Purpose: Identifies the name of the buying party.
Example: N1*BY*Serhii's Company*ZZ*26014~

• BY: Indicates the buying party

PO1 Segment (Baseline Item Data):
Purpose: Contains line item details such as item identification, quantity, and pricing.
Example: PO1*29129*1.00*OZ*12.00*CP*SK*asdqwe123*UP*asd123~

• 29129: Line item identification
• 1.00: Quantity ordered
• 12.00: Unit price

PID Segment (Product/Item Description):
Purpose: Provides a description of the product or item.
Example: PID*F****asd3~

CTT Segment (Transaction Totals):
Purpose: Summarizes the total number of line items.
Example: CTT*5~

• 5: Number of line items

AMT Segment (Monetary Amount Information):
Purpose: Specifies the total monetary amount for the order.
Example: AMT*TT*322.65~

• 322.65: Total amount in USD

SE Segment (Transaction Set Trailer):
Purpose: Marks the end of the transaction set.
Example: SE*26*911322654~

GE Segment (Functional Group Trailer):
Purpose: Indicates the end of a functional group.
Example: GE*1*000000001~

IEA Segment (Interchange Control Trailer):
Purpose: Marks the end of the interchange.
Example: IEA*1*000000001~

Conclusion

EDI 850 plays a crucial role in streamlining the order process between buyers and sellers. Understanding the segments and elements in an EDI 850 document helps ensure accurate and efficient communication.

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