Receiving a Purchase Order with Franpos Pulse App

Easily receive purchase orders (POs) using the Franpos Pulse App on your iOS/Android device by following the steps below.

 

1️⃣ Create a PO in the Back Office

·       Navigate to Purchase Order in the Back Office and create a PO as usual.

·       Move the PO to the "In Progress" stage—this will allow it to appear in the Pulse App.

 

2️⃣ Access the PO in the Pulse App

·       Log in to the Pulse App using your Back Office credentials.

·       Tap the ☰ (burger menu) in the upper-left corner.

·       Select "Receive PO" from the menu options.

 

 

🔹 Finding Your PO:

·       If you have multiple POs in progress or partially received, the newest POs appear at the bottom of the list.

·       If you don’t see the PO, but it is in progress in the Back Office, refresh by dragging the page from top to bottom.

·       Once you locate the correct PO, tap on it to begin receiving.

                                 

3️⃣ Receiving Items in the PO

For each item, you will see:
 ✔ Ordered Quantity
 ✔ Scanned/Received Quantity

There are multiple ways to enter received items:
 ✅ Manually enter the SKU or product name in the search bar.
 ✅ Use your phone’s camera (tap the 📷 camera button in the upper-right corner).
 ✅ Scan with a Bluetooth barcode scanner like this recommended model.

 

4️⃣ Adjusting & Managing Received Quantities

·       Tap on an item to:

o   Manually adjust the received quantity

o   Change the cost/price if needed

o   Specify a PO discrepancy reason (e.g., damaged item, incorrect item, missing item)

🚀 Quick Tip: If you want to receive all items at once, tap the triple dots (⋮) in the upper-right corner and select "Receive All." This will align the Qty Ordered to Qty Received for every item in the PO.

                                      

 

5️⃣ Verifying & Finalizing the PO Receiving

·       Tap "Continue" at the bottom to proceed to the verification step.

·       If there is a discrepancy (i.e., received quantity does not match ordered quantity):

o   The item will be displayed at the bottom with a grey tick.

o   The discrepancy reason (set in the previous step) will be shown.

·       Fully received items will display a green tick.

🔹 Need to make adjustments?
 Tap the back arrow (⬅) in the upper-left corner to return to the previous step.

·       Once everything is reviewed, tap "Complete" to finalize the PO.

6️⃣ Reviewing PO Details in the Back Office

📌 After completing the PO receiving process, the following updates will occur:
 ✔ The PO will be marked as completed in the Back Office.
 ✔ Stock quantities for received items will be updated.
 ✔ If needed, you can download a discrepancy report by locating the PO in the Back Office and exporting the report.