What is EDI 810?

EDI 810 is the standard format for an Invoice document used in Electronic Data Interchange (EDI). It allows suppliers to send invoices to their customers electronically. The EDI 810 document contains details about the products or services provided, the quantities, prices, payment terms, and other relevant information. In this article, we will break down the components of an EDI 810 transaction using the provided example.

Example of EDI 810:

ISA*00*          *00*          *ZZ*7709487600A    *ZZ*FRANPOS        *240802*1634*U*00501*000022976*1*P*>~
GS*IN*7709487600A*FRANPOS*20240802*1634*101712*X*005010~
ST*810*101812~
BIG*20240802*F7673027**10728~
REF*IA*495~
REF*BM*F5736567~
N1*BT*TEST WOOF GANG DR PHILLIPS*92*3895~
N3*TEST 7600 DR PHILLIPS BLVD STE 8~
N4*ORLANDO*FL*32819*US~
N1*ST*TEST WOOF GANG DR PHILLIPS*92*3895M~
N3*TEST 7600 DR PHILLIPS BLVD STE 8~
N4*ORLANDO*FL*32819~
ITD************POD-PAY ON DELIVERY~
IT1*0010*2*EA*21.07**VN*095225852626~
PID*F*08***OC RAW FRZN DOG BEEF AND PRODUCE SLIDERS 4#~
IT1*0020*1*EA*31.79**VN*095225852763~
PID*F*08***OC RAW FRZN DOG TURKEY AND PRODUCE MEATY ROX 7#~
IT1*0030*1*EA*20.00**VN*095225852879~
PID*F*08***OC RAW FD FOOD CHICKEN AND PRODUCE SLIDERS 14OZ~
IT1*0040*3*CA*18.07**VN*888641133581~
PID*F*08***FussieCat Can Fine Dining Pate Tuna Vege 24/2.82oz~
IT1*0050*1*CA*18.07**VN*888641133604~
PID*F*08***FussieCat Can Fine Dining Pate Tuna Shrimp 24/2.82oz~
TDS*18121~
SAC*C*D240***1500**********FREIGHT~
CTT*5~
SE*25*101812~
GE*1*101712~
IEA*1*000022976~

Breakdown of the EDI 810 Example:

1. ISA Segment (Interchange Control Header):

   • Purpose: Marks the beginning of the interchange and contains control information.
   • Example: ISA*00* *00* *ZZ*7709487600A *ZZ*FRANPOS *240802*1634*U*00501*000022976*1*P*>~
   • Key Elements:
     • 7709487600A: Sender ID.
     • FRANPOS: Receiver ID.
     • 240802: Date (August 2, 2024).
     • 1634: Time (16:34).
     • 00501: Version number of the EDI standard.

2. GS Segment (Functional Group Header):

   • Purpose: Defines the start of a group of related transaction sets.
   • Example: GS*IN*7709487600A*FRANPOS*20240802*1634*101712*X*005010~
   • Key Elements:
     • IN: Indicates an invoice.
     • 7709487600A: Application sender's code.
     • FRANPOS: Application receiver's code.
     • 101712: Group control number.

3. ST Segment (Transaction Set Header):

   • Purpose: Identifies the start of the transaction set.
   • Example: ST*810*101812~
   • Key Elements:
     • 810: Transaction set identifier for an invoice.
     • 101812: Transaction set control number.

4. BIG Segment (Beginning Segment for Invoice):

   • Purpose: Provides the invoice issue date and invoice number.
   • Example: BIG*20240802*F7673027**10728~
   • Key Elements:
     • 20240802: Invoice date (August 2, 2024).
     • F7673027: Invoice number.
     • 10728: Purchase order number.

5. REF Segments (Reference Information):

   • Purpose: Provide reference information related to the invoice.
   • Example: REF*IA*495~
     • IA: Internal vendor number.
     • 495: Reference number.
   • Example: REF*BM*F5736567~
     • BM: Bill of Lading number.
     • F5736567: Bill of Lading reference.

6. N1, N3, N4 Segments (Name, Address Information):

   • Purpose: Identify the bill-to and ship-to parties and their addresses.
   • Example:
     • N1*BT*TEST WOOF GANG DR PHILLIPS*92*3895~ (Bill-To Party)
     • N1*ST*TEST WOOF GANG DR PHILLIPS*92*3895M~ (Ship-To Party)
   • N3 and N4 Segments: Provide address details.
     • N3*TEST 7600 DR PHILLIPS BLVD STE 8~
     • N4*ORLANDO*FL*32819*US~

7. ITD Segment (Terms of Sale/Deferred Terms of Sale):

   • Purpose: Specifies the terms of payment.
   • Example: ITD************POD-PAY ON DELIVERY~
   • Key Elements:
     • POD: Payment on delivery.

8. IT1 Segment (Baseline Item Data):

   • Purpose: Contains the line item details for the invoice, such as product identifier, quantity, unit price, and description.
   • Example: IT1*0010*2*EA*21.07**VN*095225852626~
     • 0010: Line item number.
     • 2: Quantity invoiced.
     • EA: Unit of measure (Each).
     • 21.07: Unit price.
     • VN*095225852626: Vendor's item number.
   • PID Segment (Product/Item Description):
     • Example: PID*F*08***OC RAW FRZN DOG BEEF AND PRODUCE SLIDERS 4#~

9. TDS Segment (Total Monetary Value Summary):

   • Purpose: Provides the total amount due for the invoice.
   • Example: TDS*18121~
   • Key Elements:
     • 18121: Total invoice amount in cents (181.21 USD).

10. SAC Segment (Service, Promotion, Allowance, or Charge Information):

    • Purpose: Specifies any additional charges or allowances.
    • Example: SAC*C*D240***1500**********FREIGHT~
    • Key Elements:
      • C: Indicates a charge.
      • D240: Freight charge.
      • 1500: Amount (15.00 USD).

11. CTT Segment (Transaction Totals):

    • Purpose: Contains the number of line items in the transaction.
    • Example: CTT*5~
    • Key Elements:
      • 5: Total number of line items.

12. SE Segment (Transaction Set Trailer):

    • Purpose: Marks the end of the transaction set.
    • Example: SE*25*101812~
    • Key Elements:
      • 25: Total number of segments in the transaction set.
      • 101812: Transaction set control number.

13. GE Segment (Functional Group Trailer):

    • Purpose: Indicates the end of a functional group.
    • Example: GE*1*101712~

14. IEA Segment (Interchange Control Trailer):

    • Purpose: Marks the end of the interchange.
    • Example: IEA*1*000022976~