What is EDI 810?

EDI 810 is the standard format for an Invoice document used in Electronic Data Interchange (EDI). It allows suppliers to send invoices to their customers electronically. The EDI 810 document contains details about the products or services provided, the quantities, prices, payment terms, and other relevant information. In this article, we will break down the components of an EDI 810 transaction using the provided example.

Example of EDI 810:

ISA*00*          *00*          *ZZ*FRANPOS        *ZZ*7709487600T    *241022*0823*U*00401*000000003*0*P*>~
GS*PO*FRANPOS*7709487600T*241022*0823*000000001*X*004010~
ST*850*520434940~
BEG*SA*NE*533895*20241022~
CUR*BY*USD~
PER*CP*Wgb Support - Admin View*EM*support@woofgangbakery.com*TE*~
TAX*~
N1*BY*Woof Gang Winter Park Corners, FL*ZZ*201502~
N2*~
N3*1935 Aloma Avenue~
N4*Winter Park*FL*32792~
REF*902598~
PO1*7823080*1.00*EA*11.39*CP*SK*072705114146~
PID*F****Fromm 4Star GF Beef Frittata (4 lb)~
PO1*7823081*1.00*EA*62.32*CP*SK*072705114108~
PID*F****Fromm 4Star GF Beef Frittata (26 lb)~
PO1*7823082*2.00*EA*38.20*CP*SK*072705115310~
PID*F****Fromm Gold Adult Large Breed (30 lb)~
PO1*7823083*2.00*EA*4.83*CP*SK*860001464368~
PID*F****Puppy Cake Cuppy Cake Microwave Birthday Cake Pumpkin Spice~
PO1*7823084*1.00*EA*9.03*CP*SK*072705117505~
PID*F****Fromm CAT 4Star Trout & Whitefish (4lb)~
PO1*7823085*1.00*EA*4.14*CP*SK*810037580402~
PID*F****Whimzees Cat Dental Treats Chicken & Salmon 4.5 oz~
MEA*~
IT8*~
SCH*~
CTT*27~
AMT*TT*722.77~
SE*70*520434940~
GE*1*000000001~
IEA*1*000000003~

1. ISA Segment (Interchange Control Header):

   • Purpose: The ISA segment marks the beginning of the interchange and contains control information such as the sender and receiver details, date, and time.
   • Example:
     

     ISA*00*          *00*          *ZZ*FRANPOS        *ZZ*7709487600T    *241022*0823*U*00401*000000003*0*P*>~

   • Key Elements:
     
     • FRANPOS: Sender ID (Franpos is placing the order).
     • 7709487600T: Receiver ID (the supplier receiving the order).
     • 241022: Date (October 22, 2024).
     • 0823: Time (08:23 AM).
     • 00401: Version number of the EDI standard used.

2. GS Segment (Functional Group Header):

   • Purpose: The GS segment defines the start of a group of related transaction sets.
   • Example:
     

     GS*PO*FRANPOS*7709487600T*241022*0823*000000001*X*004010~
     

   • Key Elements:
     
     • PO: Identifies that this is a Purchase Order.
     • FRANPOS: Application sender’s code.
     • 7709487600T: Application receiver’s code.

3. ST Segment (Transaction Set Header):

   • Purpose: The ST segment identifies the start of the transaction set.
   • Example:
     

     ST*850*520434940~
     

   • Key Elements:
     
     • 850: Identifies the document as a Purchase Order (PO).
     • 520434940: Transaction set control number.

4. BEG Segment (Beginning Segment for Purchase Order):

   • Purpose: This segment indicates the start of the purchase order and includes the PO number and date.
   • Example:
     

     BEG*SA*NE*533895*20241022~
     

   • Key Elements:
     
     • SA: Indicates a stand-alone order.
     • NE: Purchase Order type.
     • 533895: Purchase Order number.
     • 20241022: Date of the order (October 22, 2024).

5. CUR Segment (Currency Information):

   • Purpose: Specifies the currency used in the purchase order.
   • Example:
     

     CUR*BY*USD~
     

   • Key Elements:
     
     • USD: Indicates U.S. Dollars as the currency.

6. PER Segment (Administrative Communications Contact):

   • Purpose: Provides contact information for the party responsible for the order.
   • Example:
     

     PER*CP*Wgb Support - Admin View*EM*support@woofgangbakery.com*TE*~
     

   • Key Elements:
     
     • CP: Indicates a contact person.
     • Wgb Support - Admin View: Name of the contact.
     • EM: Email address (support@woofgangbakery.com).

7. N1 Segment (Name):

   • Purpose: Identifies the buying organization and provides address information.
   • Example:
     

     N1*BY*Woof Gang Winter Park Corners, FL*ZZ*201502~
     N3*1935 Aloma Avenue~
     N4*Winter Park*FL*32792~
     

   • Key Elements:
     
     • BY: Indicates the buying party.
     • Woof Gang Winter Park Corners, FL: Name of the buying company.
     • 1935 Aloma Avenue: Address of the buying company.

8. PO1 Segment (Baseline Item Data):

   • Purpose: The PO1 segment contains line item details such as the item number, quantity, unit price, and product identifiers.
   • Example (for the first product line):
     

     PO1*7823080*1.00*EA*11.39*CP*SK*072705114146~
     PID*F****Fromm 4Star GF Beef Frittata (4 lb)~
     

   • Key Elements:
     
     • 7823080: Line item number.
     • 1.00: Quantity ordered (1 unit).
     • EA: Unit of measure (Each).
     • 11.39: Unit price.
     • 072705114146: SKU (Stock Keeping Unit).
     • Fromm 4Star GF Beef Frittata (4 lb): Product description.

9. Additional PO1 Segments:

   • Each subsequent PO1 segment follows the same structure, providing information on additional items ordered, including SKU numbers, descriptions, quantities, and prices.

10. CTT Segment (Transaction Totals):

• Purpose: Contains the total number of line items in the order.
• Example:
  

  CTT*27~
  

• Key Elements:
  
  • 27: Indicates the total number of line items in the purchase order.

11. AMT Segment (Monetary Amount Information):

• Purpose: Specifies the total monetary amount of the purchase order.
• Example:
  

  AMT*TT*722.77~
  

• Key Elements:
  
  • 722.77: Total amount of the purchase order in USD.

12. SE Segment (Transaction Set Trailer):

• Purpose: Marks the end of the transaction set.
• Example:
  

  SE*70*520434940~
  

• Key Elements:
  
  • 70: Total number of segments in the transaction set.
  • 520434940: Transaction set control number.

13. GE and IEA Segments:

• Purpose: These segments indicate the end of the functional group and interchange, respectively.
• Example (GE):
  

  GE*1*000000001~
  

• Example (IEA):
  

  IEA*1*000000003~