Purchase Orders - Create Purchase Orders for All Stores in Bulk
Step 1: Start a New Purchase Order
Go to the Purchase Orders page and create a new Purchase Order as usual.
Select the vendor(s) you are ordering from. In this example, we are using Costco and Blue Buffalo.
If the "Split PO by Vendor" toggle is enabled:
- Each vendor will have its own PO created for each store.
If disabled:
- All items (even from multiple vendors) will be included in a single PO per store.
Step 2: Select Stores (Ordering From)
In the Ordering From section, select all stores you want to create Purchase Orders for.
Example:
- Store 1
- Store 2
- Store 3
Step 3: Define Cost Source
Pull Cost From defines which location’s cost will be used when building the PO.
- By default, cost is pulled from the current location where the PO is being created.
- You may select another location if needed.
- The option "Pull cost from each individual store" is available for legacy behavior. In this mode, when "Order To" is set to All Selected, costs will not be previewed and will be defined individually when each store’s PO is created.
Step 4: Use the “Order To” Dropdown
At the top of the items table, you will see a dropdown called "Order To".
By default, it is set to All Selected. This means identical Purchase Orders will be created for all selected stores.
If you want to customize POs per store:
- Select the first store (e.g., Store 1).
- Add items as needed:
- Add Low Stock
- Forecasting
- Manual item selection
- Review quantities and costs.
- Click Open Order.
In our example, we are creating POs for low-stock items across all stores.
We select Pet Store 1 as the first store, load low-stock items, adjust ordering quantities and costs, and then click Open Order.
The PO will be opened for Store 1, and the system will automatically move to the next store (e.g., Store 2), where you repeat the same process.
Repeat Until All Stores Are Completed
Continue this process until Purchase Orders have been created for all selected stores.
This allows you to create multiple store-specific Purchase Orders in one workflow, saving time and eliminating the need to switch between locations manually.
Demo Flow Summary
- Select locations
- Select vendors
- Select the first location in "Order To"
- Load items and review
- Click Open Order
- Repeat steps 4–5 until all locations have POs created
Final Verification
After completion, navigate to the Purchase Orders page to verify the results.
In our example:
- 3 stores selected
- 2 vendors selected
- "Split PO by Vendor" enabled
Result: 6 Purchase Orders created — 2 per store (one per vendor).
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